Faculty Proposal

Now Accepting Proposals
Please see program development timelines for proposal and syllabi due dates.

Thank you for your interest in conducting a study abroad program through the College of Extended Studies (CES). Study abroad programs conducted through CES are self-support short-term programs designed for groups of 15 to 25. In conjunction with campus departments, faculty, and University authorized International Education Organizations (IEOs), CES provides access to high quality study abroad programs to help meet student needs for international and global knowledge, skills, and abilities.

As SDSU continues to expand international education opportunities, CES is actively working on simplifying the study abroad program development process for faculty, departments, and colleges. To that end, we are adding, on a trial basis, a new approach to study abroad programs conducted through CES – an approach that will enable faculty to focus on the academic portions of the experience and CES to focus on the administrative and logistical portions of the study abroad experience.

New Program Components

1. SDSU Approved International Education Organization (IEOs)
   • Service providers will be screened for approval based on the breadth and depth of services, the variety of locations served, and their agreement to operate in accordance with SDSU and CSU policies.
   • The use of IEOs eliminates the need for faculty to be involved with a wide range of administrative and logistical challenges.
   • Programs conducted through CES that use IEOs will initially be offered beginning in Summer 2013 during two sessions each summer and one session during winter and spring breaks.
2. Needs Assessment
   • Beginning with study abroad program proposals for Summer 2013, CES will provide personnel to assist with the design, development, implementation, and analysis of a program needs assessment.
3. Time Frames for Success
   • To be successful, study abroad programs need to accomplish such tasks as:
     • A thorough needs assessment
     • Program proposal application
     • IEO program development
     • Budget development
     • Creation and distribution of marketing and recruiting materials
     • Recruiting students
     • Enrolling a large enough number of students for the program to be successful.
   • It is therefore necessary for proposals to be finalized far enough in advance to accomplish all of these goals.

Program Development Timelines
	Summer	Fall	Winter	Spring Semester	Spring Break
OIP Grant Proposal Due	January or October
Program Proposal and Syllabi Due	August 15	July 15	March 15	Feb. 20	June 15
Finalize Program Agreement and Begin Active Marketing	first week of fall semester		before spring break		first week of fall semester
Student Application Due	March 15	March 15	Oct. 15	Sept. 20	Jan. 15
Student Tuition and Registration	April 15-20	June 20-25	Dec. 5-10	Jan. 5-10	Feb. 20-25
Post Grades	1 week to 2 months after program end date
Program Evaluation	1 to 2 months after program end date

 

Faculty Responsibilities

• Prepare and submit a program proposal and syllabus.
• Work with the CES team to conduct a thorough needs assessment.
• Select program location in conjunction with an authorized IEO.
• Promote the study abroad program and recruit students.
• Participate in CES-led student predeparture orientations.

International Education Organization Responsibilities

• Make arrangements for, monitor, and manage in-country logistics including accommodation, meals, local transportation, educational excursions and admissions fees, facilities, and health and safety risk management.

College of Extended Studies Responsibilities

• Process required paperwork to secure program approval.
• Manage administrative aspects of the study abroad program.
• Market programs (in conjunction with faculty and IEOs).
• Manage and monitor study abroad program finances and program budgets.
• Monitor and maintain compliance with Executive Orders and campus policies.

Getting Started

Thank you again for your interest in a conducting a study abroad program through CES. If you are interested in using this new option for Summer 2013, please submit your program proposal and course syllabus, or syllabi, to CES by the timelines indicated above. Following receipt of your materials, CES study abroad staff will contact you regarding your next steps.

For additional information please contact

 

Sincerely,